Configuring Windows Shared Printer preferences and device settings

There are two types of settings that can be changed on Windows shared Printers: 1) Printer preferences and 2)Device settings or configuration

Device settings or configuration:

The device settings or configuration settings apply to all users that use the printer and are only configurable in the printer object on the print server. You can change the printer’s “Configuration” or “Device Settings” on the print server by selecting the printer, right-click and select “Properties”, and then click on the “Configuration” or “Device Settings” tab. Any settings set in these dialog will are applied to end users. End users will not be able to change these settings on the local printer connection.

Printer Preferences:

Printer preferences are editable by end users and are stored in the users profile. You can configure the settings that the printer will have when the printer is first installed on an end users computer. You can change the printer’s “Printing Defaults” on the printer by selecting the printer on the print server, right-click and select “Properties”, and then click on the Advanced tab, and then click the “Printing defaults…” button. Any settings set in this dialog will be applied when a user installs a printer. Users will be able to change the settings on their printers after the printer is installed by selecting the printer, right-click and select “Properties”, and then click on the “General” tab, and then click the “Printing prefernces…” button.  Note: If you right click on a Windows shared printer connection on your local computer and you are logged into the domain as an Administrator the properties of the printer are shown as if you were on the print server.

First web site:

1. Create a DNS host record, that will be used to access the web site, with the IIS server’s IP address. Example:print1.example.com
2. On the IIS server, create folder “pi” in the c:\ folder
3. Create folder “print1” in the c:\pi\ folder
4. From within the IIS Administrator, add a new Web Site and call it “Print1”, with physical path “c:\pi\print1\” and Host name “print.example.com”
5. Run PrinterInstallerSetup.exe
6. Select Advanced Installation and click Next
7. Select “Print1” from the Web-sites drop down, click Next
8. Select “MySQL is not installed, install it”,
9. Change the database name to print1, and then click Install
10. Click Close

Subsequent web sites:

1. Create a DNS host record, that will be used to access the web site, with the IIS server’s IP address. Example:printx.example.com
2. On the IIS server, create folder “pi” in the c:\ folder
3. Create folder “printx” in the c:\pi\ folder
4. From within the IIS Administrator, add a new Web Site and call it “Printx”, with physical path “c:\pi\printx\” and Host name “printx.example.com”
5. Run PrinterInstallerSetup.exe
6. Select Advanced Installation and click Next
7. Select “Printx” from the Web-sites drop down, click Next
8. Select “MySQL is installed, use the following settings” and open C:\pi\print1\config\settings.php and copy the DBPASSWORD value and paste it into the install dialog’s Password field. Do not include the quotes surrounding the password value when you copy the password.
9. Change the database name to printx, and then click Install
10. Click Close

Unable to install printer: printer_name – Could not create printer – An error occured installing the required drivers

Problem:
The driver is not signed.

Solution:
Get a signed driver from the printer manufacturer.

1. Start your command line by going to the Start Menu > Run and typing cmd (or type command if you are using an older version of windows)
2. Change directory to where you installed mysql to:
   C:\> cd C:\mysql\bin
3. Switch to mysql command line:
   C:\mysql\bin> mysql -u root mysql
4. Then set a default password:
   mysql> SET PASSWORD FOR root@localhost=PASSWORD(‘newpass’);
   where “newpass” is the password you want to use

After creating a Windows Print Server Link, one of the printers on the Windows print server, is not being published to the Administrator. 
Note: If the printer is being published, but not published to the folder of the matching IP address range object, click here.

Solution:

1. The printer is not shared, mark the printer as shared.

After creating a Windows Print Server Link, one of the printers on the Windows print server is being published, but not published to the folder of the matching IP address range object.
Note: If the printer is not published in the Administrator, click here for troubleshooting steps.

Solutions:

1. Check the printer’s port value to make sure it is correct.  If it is a dns value, copy it, and from the print server, do a nslookup to make sure it resolves to the proper IP address.  If the value was incorrect, delete the printer from the Administrator, and then on the print server, right click the Printer Installer Client system tray icon and click refresh.  The printer will then be published to the correct folder.
2. Check the IP address range object to verify the IP address of the printer really is in the range. If the value was incorrect, delete the printer from the Administrator, and then on the print server, right click the Printer Installer Client system tray icon and click refresh.  The printer will then be published to the correct folder.
3. Search for the printer from within the Administrator.  Does the printer show up under a different IP address range?

msiexec /i “\\server\share\PrinterInstallerClient.msi /q

To migrate from PI4 to PI5, do the following:

1. Review the “What you need to know when upgrading from PI4 to PI5 page“
   Review this page to see the changes from PI4 to PI5 and to make sure the features you are using in PI4 are supported in PI5. Please contact us with any questions or if there is a feature that you require before upgrading.
2. Contact PPP for a PI5 product demonstration
3. Contact PPP to install Printer Installer 5 
   We will install Printer Installer Administrator, import the PI4 database, configure the Printer Installer Administrator, and review / demonstrate the steps that will need to be taken on migration day to replace the PI4 client with the PI5 client.
4. Migrate from PI4 to PI5
   On the day you want to migrate from PI4 to PI5 simply replace the PI4 client with the PI5 client.